The Clear Data Policy Initiative
A simple, plain-language way to tell people how your website uses AI.
What is a Clear Data Policy?
A Clear Data Policy is a short, readable page that explains how your site uses AI. It covers what tools you use, where data goes, and how people can learn more. It is not a legal document. It sits next to your privacy policy and turns the technical stuff into everyday language.
Why it matters
– Build trust with visitors who want straight answers about AI –
– Reduce confusion and support tickets with clear expectations –
– Show you take transparency seriously and stay ahead of changing norms –
– Give teams one source of truth they can share and update quickly –
What your policy should cover
- Where AI shows up: content, images, chatbots, recommendations, analytics.
- When it is used: always on, sometimes, or only after consent.
- Data in and out: what data AI tools can access and who you share it with.
- Human oversight: how people review or approve AI outputs.
- Labels and disclosures: how AI content is identified on your site.
- Choices and contact: opt-outs, requests, and how to reach you.
- Updates: when you last reviewed the policy and how often you update it.
How it works on AI Policy Registry
Step 1: Register and Create a Profile
Add your domain and basic details.
Step 2: Use the plain-language template
Check a few boxes, write a short summary, and link to any existing policies.
Step 3: Publish your profile
Get a public page in the registry that visitors can read in minutes.
Step 4: Share the badge
Link the badge from your footer or help center so people can find your policy fast.
Who should join
- Solo developers who want a clear answer ready for users and clients.
- Small businesses that value trust and repeat customers.
- Publishers and creators who use AI for writing, images, or editing.
- SaaS and ecommerce teams that personalize content or run AI chat.
- Agencies that manage disclosures across many client sites.
What you get
- A free, plain-language policy template you can customize.
- A checklist to make sure you cover the key points.
- A public profile in the registry you can share anywhere.
- Optional tools to grade clarity and keep your policy up to date.
Common questions
Does this replace our privacy policy?
No. It complements it. Your privacy policy stays the legal source of truth.
Is it free to start?
Yes. You can create a basic profile at no cost. Paid plans add team and multi-site features.
Do we need a lawyer?
Not to publish a Clear Data Policy. For legal terms, you should talk to counsel.
What if we do not use AI?
Say so. That answer builds trust too.